Making music fun in east anglia

MB Committee Post Descriptions:

Chairperson

To ensure that the band is run in accordance with the band constitution
To ensure that band committees function correctly and meet regularly
To ensure that an AGM is held at least once a year
To chair main committee meetings, extraordinary general meetings and the AGM or arrange for a deputy to be available
To coordinate activities and decision making of main committee members
To carry out administrator duties as required by the constitution
To represent the band at external functions

Bandleader

General

To uphold the aims and objectives of the band as specified in the band constitution
To make sure all halls are left in tidy and clean condition

Leadership

To provide leadership and direction for band members
To establish the musical direction of the band and its constituent groups
To conduct band groups or arrange for others to conduct
To encourage band members to develop the full range of their musical abilities

Practices

To ensure that regular practices take place
To monitor attendance at practices
To ensure that band members are arranged into groups appropriate to their abilities
To ensure that adequate adult supervision is provided to all groups at all times

Communication

To arrange and attend regular bandleader meetings
To liaise with Player Reps and other committee members
To involve Player Reps in bandleader meetings as appropriate
To attend and report to band committee meetings

Assets

To purchase music and instruments as agreed with the band committee
To help maintain instrument and music inventories
To ensure that all band assets are properly maintained and serviced
To make recommendations for improving the band and its assets
To purchase new instruments and music in consultation with the Treasurer and band committee
To ensure that new members are provided with band instruments at the earliest opportunity

Safeguarding

To ensure that all activities are conducted in a safe and secure environment
To ensure that any performance licensing issues are addressed prior to a performance
To identify any other individuals responsible for Safeguarding during band activities
To pass DBS check details (number, surname, DOB) to the band Safeguarding Officer
To ensure that any temporary tutors who work with the band are DBS checked

Assistant Bandleader

General

To uphold the aims and objectives of the band as specified in the band constitution

Leadership

To provide leadership and direction for band members
To help establish the musical direction of the band and its constituent groups
To conduct band groups and be able to take charge of a band
To support and stand in for a Bandleader as requested
To encourage band members to develop the full range of their musical abilities

Communication

To attend bandleader meetings as requested by the Bandleaders
To liaise with Player Reps and other committee members

Assets

To make recommendations for improving the band and its assets

Safeguarding

To pass DBS check details (number, surname, DOB) to the band Safeguarding Officer

Treasurer

To keep accurate accounts and records
To prepare monthly balance accounts
To prepare annual accounts for auditing purposes
To collect subscriptions and other funds due/owed to the band
To keep account of all monies raised
To pay out expenses
To report to the band main committee
To be the point of contact for the Charity Commission
To maintain Gift Aid records
To be the Lotteries licence holder

Publicity Rep

To proactively seek opportunities to publicise the band and its activities
To publicise band events and engagements through contact with local press and other media
To write regular articles for inclusion in local publications e.g. Martlesham Monthly
To maintain a list of organisations and contacts for distribution of advertising materials
To report to main committee meetings

Membership Coordinator

To keep accurate records of all members
To keep a contact list, in case of emergency
To maintain contact details, of all band members
To make sure all band letters, forms etc are given out to all registered members
To handle enquiries from potential new members
To keep the waiting list and agree starting dates of new members with the bandleader team
To give out registration forms to all new members; and ensure they are returned
To contact members who have not attended for several weeks and retrieve instruments and uniform if necessary
To contact other bands to obtain references for potential new members as required
To circulate a list of playing members to the band committee prior to each committee meeting as part of a band review
To identify DBS checked adults as part of the band review
To identify children requiring special consideration for Safeguarding and Child Performance Licensing purposes as part of the band review

Fundraising Committee Chairperson

To ensure that the fundraising committee is run in accordance with the band constitution
To ensure that fundraising committee functions correctly and meets regularly
To chair fundraising committee meetings or arrange for a deputy to be available
To coordinate activities and decision making of fundraising committee members
To represent the fundraising committee at main committee meetings or arrange for a deputy to be available
To attend regular fundraising committee meetings
To discuss plan and help to organise fundraising events
To liaise with other fundraising committee members
To represent the fundraising committee at the main committee meetings
To work closely with the Fundraising Committee Secretary re: production of minutes, posters and
tickets correspondence etc.
To coordinate fundraising events
To raise fundraising committee issues/ideas at main committee meetings and vice versa
To keep track of important dates e.g. when grants or collection permits need to be arranged
To arrange venues for fund-raising events
To identify when fundraising committee support is required by the band e.g. concert raffles and refreshments, band workshop tuck shops etc
To try to persuade other fundraising committee members to do as many of the aforementioned jobs as possible!!!

Fundraising Committee Secretary

To take, write up, print and distribute minutes of fundraising committee meetings
To liaise with band secretary to book venues for fundraising events
To deal with all correspondence arising from fundraising committee meetings and activities
To communicate with Treasurer to ensure that fundraising revenue is properly accounted for
To keep copies of minutes and correspondence
To deputise for Fundraising Committee Chairman at main committee meetings as requested
To arrange production of publicity materials for fundraising events
To liaise with the publicity rep regarding advertising in local publications etc
To bring fundraising events and arrangements to the attention of participating members.

Uniform Coordinator

To keep uniform records on file
To purchase new uniform stock
To highlight the need for uniform collection from past members

Band Secretary

To take, write up, print and distribute minutes of main committee meetings
To book venue for main committee meetings
To deal with correspondence arising from meetings etc. and general correspondence
To deal with correspondence associated with booking practice venues
To retain copies of minutes and correspondence from sub-committees
To arrange and take minutes at AGM, circulating agendas and running order
To compile and retain a signed list of charity trustees following each AGM

Engagements Secretary

Engagements

To handle enquiries about bookings
To bring possible bookings to main committee meetings and ensure there will be sufficient players to take booking
To send out booking forms and confirmation sheets
To communicate with organisations booking the band concerning parking, chairs, access etc
To make sure bookings and arrangements are communicated to all participating members.

Contests

To register band(s) with appropriate associations
To register all contesting players with appropriate associations
To complete and send all entry forms by due dates
To collect signatures of all contesting players by due dates
To ensure all players are available and able to travel to contest venue
To organise players on contest day, ensuring all have registration cards; to be responsible for collecting cards after contest.
To attend draw for contest
To sign for, and be responsible for, any trophies won

Fundraising Committee Member

To attend regular fundraising committee meetings
To discuss plan and help to organise fundraising events
To liaise with other fundraising committee members
To represent the fundraising committee at main committee meetings as requested by the Fundraising Committee Chairperson

Parent/Supporter Rep

To represent parents, families and supporters involved in the band at committee meetings
To help the band committee communicate effectively with parents, families and supporters
To get feedback from other parents/supporters and report back to the main committee meeting

Player Rep

To represent a group of players at committee meetings
To help the Bandleaders and Band Secretary communicate with players
To give out announcements at practices
To gather player feedback and report back to committee meetings (or a Bandleader if urgent)
To assist the Membership Secretary by giving out band letters, newsletters, forms etc

Equipment Coordinator

To take care of all equipment owned by the band in liason with Bandleaders and committees
To monitor quality of equipment, arranging for repairs to be done as required
To maintain the band equipment inventory
To liaise with playing members verifying the location of instruments at least once a year
To liaise with Treasurer regarding auditing and insurance
To identify opportunities to improve the quality of the instruments being used
To proactively encourage band members to take care of band equipment

Band Librarian

To maintain the band music library
To maintain the band music inventory
To maintain music pads in a good condition

Safeguarding Officer

To act as a point of contact on all Safeguarding issues
To formulate band policy on Safeguarding and be responsible for maintaining it
To obtain and record DBS check results for Bandleaders, Assistant Bandleaders and others
To report DBS check results to the Membership Secretary for onward reporting via monthly band reviews
To advise on best practice, attending suitable training as required
To maintain awareness of legislation relating to Safeguarding

Deputy Safeguarding Officer

To deputise for the Safeguarding Officer when they are not available
To assist the Safeguarding Officer in carrying out their duties